NOTICE OF PRIVACY PRACTICES 

Your Information – Your Rights – Our Responsibilities 

Effective Date: February 14, 2025 

This notice describes how medical information about you may be used and disclosed and how you can  get access to this information. Please review it carefully. 

YOUR RIGHTS 

You have the right to:  

• Get a copy of your paper or electronic medical record 
• Correct your paper or electronic medical record 
• Request confidential communication 
• Ask us to limit the information we share 
• Get a list of those with whom we’ve shared your information 
• Get a copy of this privacy notice 
• Choose someone to act for you 
• File a complaint if you believe your privacy rights have been violated 

YOUR CHOICES 

You have some choices in the way that we use and share information as we:  

• Tell family and friends about your condition 
• Provide disaster relief 
• Include you in a hospital directory 
• Provide mental health care 
• Market our services and sell your information 
• Raise funds 

OUR USES AND DISCLOSURES 

We may use and share your information as we:  

• Treat you 
• Run our organization 
• Bill for your services 
• Help with public health and safety issues

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• Do research 
• Comply with the law 
• Respond to organ and tissue donation requests 
• Work with a medical examiner or funeral director 
• Address workers’ compensation, law enforcement, and other  

government requests 

• Respond to lawsuits and legal actions 

YOUR RIGHTS 

When it comes to your health information, you have certain rights. This section explains your rights  and some of our responsibilities to help you. 

Get an electronic or paper copy of your medical record  

• You can ask to see or get an electronic or paper copy of your medical record and other health  information we have about you. Ask us how to do this.  
• We will provide a copy or a summary of your health information, usually within 30 days of your  request. We may charge a reasonable, cost-based fee. 

Ask us to correct your medical record 

• You can ask us to correct health information about you that you think is incorrect or  incomplete. Ask us how to do this. 
• We may say “no” to your request, but we’ll tell you why in writing within 60 days. Request confidential communications 
• You can ask us to contact you in a specific way (for example, home or office phone) or to send  mail to a different address.  
• We will say “yes” to all reasonable requests. 

Ask us to limit what we use or share 

• You can ask us not to use or share certain health information for treatment, payment, or our  operations. We are not required to agree to your request, and we may say “no” if it would  affect your care. 
• If you pay for a service or health care item out-of-pocket in full, you can ask us not to share  that information for the purpose of payment or our operations with your health insurer. We will  say “yes” unless a law requires us to share that information. 

Get a list of those with whom we’ve shared information 

• You can ask for a list (accounting) of the times we’ve shared your health information for six  years prior to the date you ask, who we shared it with, and why.

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• We will include all the disclosures except for those about treatment, payment, and health care  operations, and certain other disclosures (such as any you asked us to make). We’ll provide one  accounting a year for free but will charge a reasonable, cost-based fee if you ask for another  one within 12 months. 

Get a copy of this privacy notice 

You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice  electronically. We will provide you with a paper copy promptly. 

Choose someone to act for you 

• If you have given someone medical power of attorney or if someone is your legal guardian, that  person can exercise your rights and make choices about your health information. • We will make sure the person has this authority and can act for you before we take any action. 

File a complaint if you feel your rights are violated 

• You can complain if you feel we have violated your rights by contacting us:  o HIPAA Privacy Officer: Jay Rudd, M.D. 

▪ 360-791-8404 

• You can file a complaint with the U.S. Department of Health and Human Services Office for  Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201,  calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/. • We will not retaliate against you for filing a complaint. 

YOUR CHOICES 

For certain health information, you can tell us your choices about what we share. If you have a clear  preference for how we share your information in the situations described below, talk to us. Tell us  what you want us to do, and we will follow your instructions. 

In these cases, you have both the right and choice to tell us to: 

• Share information with your family, close friends, or others involved in your care • Share information in a disaster relief situation 
• Include your information in a hospital directory 

If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and  share your information if we believe it is in your best interest. We may also share your information when  needed to lessen a serious and imminent threat to health or safety.

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In these cases, we never share your information unless you give us written permission: 

• Marketing purposes 
• Sale of your information 
• Most sharing of psychotherapy notes 

OUR USES AND DISCLOSURES 

How do we typically use or share your health information?  

We typically use or share your health information in the following ways. 

Treat you 

We can use your health information and share it with other professionals who are treating you. Example: A doctor treating you for an injury asks another doctor about your overall health condition. Run our organization 

We can use and share your health information to run our practice, improve your care, and contact  you when necessary. 

Example: We use health information about you to manage your treatment and services.  

Bill for your services 

We can use and share your health information to bill and get payment from health plans or other  entities.  

Example: We give information about you to your health insurance plan so it will pay for your services.  

How else can we use or share your health information?  

We are allowed or required to share your information in other ways – usually in ways that contribute  to the public good, such as public health and research. We have to meet many conditions in the law  before we can share your information for these purposes. For more information see:  www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html. 

Help with public health and safety issues 

We can share health information about you for certain situations such as:  

• Preventing disease 
• Helping with product recalls

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• Reporting adverse reactions to medications 
• Reporting suspected abuse, neglect, or domestic violence 
• Preventing or reducing a serious threat to anyone’s health or safety 

Do research 

We can use or share your information for health research. 

Comply with the law 

We will share information about you if state or federal laws require it, including with the  Department of Health and Human Services if it wants to see that we’re complying with federal  privacy law. 

Respond to organ and tissue donation requests 

We can share health information about you with organ procurement organizations. Work with a medical examiner or funeral director 

We can share health information with a coroner, medical examiner, or funeral director when an  individual dies. 

Address workers’ compensation, law enforcement, and other government requests We can use or share health information about you: 

• For workers’ compensation claims 
• For law enforcement purposes or with a law enforcement official 
• With health oversight agencies for activities authorized by law 
• For special government functions such as military, national security, and presidential protective  services 

Respond to lawsuits and legal actions 

We can share health information about you in response to a court or administrative order, or in  response to a subpoena. 

OUR RESPONSIBILITIES 

• We are required by law to maintain the privacy and security of your protected health  information.  
• We will let you know promptly if a breach occurs that may have compromised the privacy or  security of your information. 
• We must follow the duties and privacy practices described in this notice and give you a copy of  it. 

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• We will not use or share your information other than as described here unless you tell us we  can in writing. If you tell us we can, you may change your mind at any time. Let us know in  writing if you change your mind.  

For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html. 

Changes to the Terms of this Notice 

We can change our terms of this notice at any time, and the changes will apply to all information we  have about you. The new notice will be available upon request, in our office, and on our web site. We  are unable to make individual, patient requested changes to this policy. 

By signing below, I acknowledge that I have reviewed and I have been offered a copy of this Notice  of Privacy Practices for Rudd Vision, PLLC. 

  

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Patient Name:                                                                                    Date:

 

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